Showcase Projects 2017

March 25, 2017

All Fayette County Public School STLP groups will have either a Showcase Project or a team in one of the robotics competitions at the STEM Fair and a Robotics Display. Please check the Robotics Display page for those guidelines.

Students demonstrate an authentic project that directly impacts a classroom, school, or community.

Red text emphasizes information that was added this year. Text may have been added to clarify or change information.

1.  Students

  • One to four students present an authentic project that directly impacts their classroom, school, or community.
  • Students discuss the showcase with judges during a 10-minute interview.
  • If students are unable to attend, the school will not compete and the STLP coordinator will represent the school.
  • After judging, you may want to assign different students to man your table so all students have the opportunity to explore other projects and areas.
  • The STLP Coordinator is responsible for making sure appropriate permission is obtained for all students based on your school guidelines. This is a public event so many people will be taking photos/videos.
  • At the Awards Ceremony, only the students who presented to the judges are to come up on stage to accept awards. This is a maximum of four students.

2.  Times

  • 7:30-8:30 Showcase check in and pick up folder. (Location under discussion)
  • 7:45-8:00 Judge check in (Okay for judge to go straight to the Judge's Room. We expect this to be room 101, near the front door of the school.)
  • 8:15 Judges are given assignments in the Judges Room and required meeting
  • 8:15-8:45 Showcase setup
  • 9:00  Judging begins if all judges were present on time
  • 9:00-11:00 Showcases open to the public
  • 11:00-11:15 Showcase clean up and load vehicles.
  • 11:30 Awards Ceremony in Auditorium (Includes SumoBot awards but not RCX.)

3.  Registration

  • Registration will open early January.
  • Registration is due by February 24, 2017.
  • Registration is on the STLP SharePoint.
  • The STLP Coordinator is responsible for all registrations for their school.
  • Showcases registered late may not compete.

4.  Limits

  • We reserve the right to limit the number of showcase registrations per school if the number of tables needed exceeds the space available.
  • Limit one competitive registration per showcase category per division.
  • Exception to the rule: Showcases that competed at STLP Regionals and were invited to the STLP State Championship may compete at the STEM Fair without becoming part of the "limit." An exception may also be made if a classroom or group other than STLP wishes to have a showcase. Please contact Julie.Gaskin@fayette.kyschools.us to request an exception.

5.  Divisions

  • Elementary (K-5)
  • Middle School (6-8)
  • High School (9-12)

6.  Categories

  • Instructional:  Projects that impact classroom instruction and help in student or adult learning.
  • Service:  Projects that extend outside the classroom to help the school and community.
  • Technical:  Projects that are specific to the use of hardware, software, STEM topics, or inventions.

7.  Competition & Rubrics

  • Schools are encouraged to compete.
  • Schools may have 1 competitive showcase per category.
  • Exception to the rule: Showcases that competed at STLP Regionals and were invited to the STLP State Championship may compete at the STEM Fair without becoming part of the "limit." An exception may also be made if a classroom or group other than STLP wishes to have a showcase. Please contact Julie.Gaskin@fayette.kyschools.us to request an exception.
  • The rubrics are the same for all 3 of the showcase categories:  Instructional, Service, Technical.
  • A minimum score of 85 required to qualify for recognition. This includes first, second, or third place.
  • Please share a copy of the blank rubric with students while preparing for the STEM Fair and review the rubric with your judge.
  • Intellectual property and copyright rules must be followed to be eligible for an award. Showcases not meeting this guideline will be disqualified.
  • If competing, a copy of scored rubrics will be sent to the STLP Coordinator after the STEM Fair. The coordinator may determine if the score and comments are to be shared with the students.

8.  Location

  • Most showcases will be in the cafeteria.
  • Classrooms or the hallway may be used for projects with special needs or due to a lack of space in the cafeteria.
  • Check-in location is still under discussion.
  • The location of the Judges Room is expected to be room 102, near the front door of the school.

9.  Judges

  • If the showcase is registered as competitive, the STLP Coordinator from each school is responsible for providing a judge and listing the judge's name and experience at the time of registration.
  • The same judge may be used on three showcase registrations, but no more than three. If more than three competitive showcases are registered, two showcase judges are required.
  • The STLP Coordinator is responsible for communicating times, expectations, and explaining the rubric to their judge before the STEM Fair.
  • The judge needs to report to the Judges Room at least 45 minutes before judging begins to allow time to group and train judges. A specific time will be listed in "Times" above when they have been determined.
  • Each school interview lasts 10 minutes and this could take 30-90 minutes.
  • After interviews, the judges meet to discuss and score the rubrics. This could take up to 60 minutes.
  • The total time committment could be as long as 3.5 hours - but is usually shorter.
  • It's important that the judge have no setup or supervision responsibilities for the school.

10.  Student Interviews

  • Competing students will have 10 minutes to communicate with judges.
  • The beginning judging time will be posted above in "Times" but your showcase may not be judged first.
  • During judging, only the 1-4 students who are presenting the project should be at the table for the judges to interview.
  • These are also the only students who will go up on stage to receive an award if the showcase receives a first place award. Please ask other students to step away.
  • Please remind parent helpers/others that only students can address the judges.
  • Photos and videos are not allowed during judging.
  • After the showcase has been judged, the table needs to be manned by students who can explain the showcase and answer questions but it could be different students than the ones judged. Someone needs to be at the table at all times.

11. Signage on each showcase

  • School name
  • Project name
  • Showcase category
  • STLP Logo

12.  Tables

  • Tables are 30"x72".
  • Each showcase is assigned a separate table, if space allows.
  • When setting up the booth, make sure the table number remains visible so visitors and judges can locate specific showcases.
  • Each booth needs to stay within the allotted space with equipment and sound. While this is an important rule for the STLP Fall and State Championships, some space exceptions can be made at the STEM Fair. Please make note on the registration form if more space is needed and it may be possible.
  • Please be considerate. Sound continues to be a problem at the STEM Fair. Judges often comment that it is hard to hear the students during the interview due to a nearby table.

13. Access

  • Wireless access will be available
  • Each table will have access to electricity.

14.  Items to bring with you, if needed

  • Tri-fold board with showcase display
  • Computer/Laptop (remember to bring power cords)
  • Monitor/Projector
  • Audio/Video Equipment
  • Speakers
  • Surge Protector
  • Extension cord
  • Large display monitor
  • Other Equipment Needed
  • Garbage Bag

15.  Nametags

  • Each student and adult will wear a school-created name tag.

16.  Clean up

  • Students must clean up all materials and trash at the table upon departing. (Bring a garbage bag.)

17.  Results

  • Winners will be announced at the Awards Ceremony in the Auditorium. The times will be posted above in "Times."
  • The STLP Coordinator may come up to the stage after the Awards Cemermony to pick up awards for students who did not attend the ceremony.
  • Copies of the scored rubrics will be sent to the STLP Coordinator within a few days of the STEM Fair.
  • It is up to the STLP Coordinator to decide how much of the scored rubric and comments to share with the students.

18.  Safety

  • All students practice ethical, safe, and legal behavior.

About this page